Accounting > Accounts Payable > AP-Q Void AP Check

AP-Q Void AP Check

Purpose of Program

Use this program to void an AP check after it has already been printed and posted. AP checks can be voided until they are purged or archived from the check history file. You must use AP-F Pick Vouchers/Invoices to Pay if you wish to cancel a check that has not yet been printed and posted. This program also prints a report of check information for each voided check.

General Program Operation

Enter the check number of the check you want to void. The Bank account and vendor are filled in but if there happen to be multiple instances of the same check number you can enter the appropriate vendor and bank to uniquely identify the item to be voided. The program prints a report called the AP Void Register when you run this program to verify all the paid items on the check that will be reversed. This report is similar to AP-G Print Pro Forma Check Register, giving you a valuable hard copy record of the voided check.

After the report has printed, you can click the Void button to void the check:

When voiding, the program reverses every operation performed in AP-H Print Checks, when the check was originally paid and returns the invoices to the open Aging for the vendor. The original check is marked as reconciled and the "C" designation is changed to "V" and the reversing entry is also flagged as cleared and marked with an "X" rather than "D" for deposit. A list of voided checks and reversals can be run at GL-I Print Check Register selecting Cleared and Voided Checks as the type.