AP-H  Print Checks

Purpose of Program

This program will print the invoices/vouchers in the AP check register.  You should run AP-G, Print Pro Forma Check Register, before running this program, to make sure that all the entries are correct.

Multi-Currency Processing

If you have multi-currency processing enabled in IM-A  International Configuration, you can print checks to vendors in foreign currencies. General Ledger posting is as follows.

If the Pay option in IM-A  International Configuration is set to N, a debit (in source currency) is made to the AP Control Account.  The offsetting credit (in source currency) is made to this currency's Bank Account.

If the Pay option in IM-A set to Y, there are two GL transactions.  The first one is the same as in the paragraph above.  The second is a currency conversion transaction whereby the amount of the payment is converted to your base currency using the exchange rate maintained in IM-C  Enter Currency Exchange Rates.  This base currency amount is then debited to this currency's F/E Gain/Loss-Trxns account and the offsetting amount is credited to this currency's F/E Gain/Loss-Conversions account. Thus, the gain or loss is made at the time of transaction rather than when the Convert to Base Currency routine is run.

General Program Operation

The displayed bank account is the one selected in AP-G  Print Pro Forma Check Register.  If you have not already printed the proforma check register, you can do so at this time.

You can change the beginning check number; this field defaults to the value in AD-B  Checking Accounts Defaults.  The check date will default to the current date, but you are allowed to change it.

NOTE:  If any invoices selected to be paid are dated later than the check date entered, they will be skipped.  The program will not allow payment of an item before it exists.

You can filter the checks to be printed by vendor allowing you to (for example) print a check for a single vendor after a large check run has been selected without deselecting the rest of the check run.

After all the checks have printed, you will be presented with a screen listing all the checks including check number, vendor and amount.    If all checks printed correctly, click Tag All and they will post.   If not all checks printed correctly (such as in the case of a printer jam) then you can tag the checks that did print correctly to post only those.  When you post AP checks, the credit and invoice balances are updated in the vendor file, the AP pro forma check register is emptied, AP Payment History is updated, the check transactions post to the General Ledger and the Cash Disbursements journal, the checks are added to the GL check register file (to be reconciled with the bank statement), and the next check number is updated in AD-B  Checking Accounts Defaults.