AP-S  Print 1099 Forms

Purpose of Program

Form 1099-Misc is submitted to the federal government once a year.  A copy is sent to the vendor as well.  This program works in conjunction with your Accounts Payable and prints a 1099 for each vendor that has the Send 1099? field in AP-A  Enter Vendors set to Y.  The information on the 1099 form is derived from the check history file so that it reflects actual payments made to vendors.  If you have not been running your Accounts Payable on this system for an entire year, the amounts printed will not be correct.

General Program Operation

You should start by verifying that each 1099 vendor has a tax ID number in AP-A  Enter Vendors which must be printed on the 1099 form.

When running this program you are asked to determine which vendor 1099's are to be printed.  Enter a from/thru Vendor Code (or select one from a pop-up window by pressing F2 or clicking on the Lookup button), a from/thru Vendor Class, and a from/thru Amount.  Press <Enter> at these fields if you do not wish to specify limits.

Remember, only vendors with their Send 1099? field set to Y in AP-A  Enter Vendors will get selected for 1099's, regardless how you select these ranges.

If your 1099's are to be generated only for vendors with purchases in a certain dollar range, enter that range in the from/thru Amount field.  For example, if you are only going to generate 1099's for vendors that you have done $600 or more business with, enter 600 in the from field, and leave the thru field blank.

The next option allows you to choose which type of 1099 you are printing.  Eight different types are presented in a pop-up window.  The most common choice will be the first option, Non-employee Compensation.  If you need to generate other types, you will need to edit the the standard 1099-MISC RTM provided to line up with the form.

Follow this by supplying your federal identification number, which will be printed on each 1099.

You are then given the option to only print 1099's for vendors who have a Tax Id number entered.  If you enter N to this question, 1099's will be printed even if a Tax Id number is not entered.

If you want multiple copies, run the program again for each copy needed.