PR-D  Print Payroll Checks

Purpose of Program

This program will print the payroll information entered in PR-B  Enter Pay Info on either pin feed checks or laser checks.  You can set the default check type through AD-B  Checking Accounts Defaults.

You should run PR-C  Print Payroll Register before running this program to make sure that all entries are correct.

General Program Operation

After selecting this program, your bank accounts are presented in a pop-up window.  The highlighted account is your default payroll checking account as specified in AD-B  Checking Accounts Defaults.  Press <Enter> or click on it to choose that default, or choose another account, and your choice is displayed in the Checking Account field.  The cursor is then placed in the Beginning Chk Number field, currently displaying the next available check number (originally entered in AD-B  Checking Accounts Defaults). The check date (posting date) and period ending date may be changed also, but will default to the current date.

Any employees designated as Direct Deposit will be processed first, printing their pay information to plain paper so they can be given a stub verifying the payroll processing.  After the stubs have printed, the program will ask if they printed correctly and post them if the response is Y.  Once the Direct Deposit stubs are posted, you will again be prompted for a printer (in case checks are loaded in a different printer) for the printing of the actual checks.  After all the checks have printed, the program will ask if they printed correctly:

When you answer Y, this program clears the current payroll file, adds checks to the GL check register, updates employee pay history, and adds the current taxes withheld to the outstanding tax amounts.  The Next Check # is incremented in AD-B  Checking Accounts Defaults and a copy of the check is saved to the payroll history file.  Direct Deposit will update the Next Direct Deposit reference in SD-R Assign Next Numbers and a copy of the pay detail is also saved to the pay history file.