SM-J-B Archive Work Orders

Purpose of Program

Use this program to remove selected Closed and/or Canceled  Work Order data from the active files and transfer the information to historical Work Order Archive files.   Job Cost reports can be run on either active or archived files so you can retain work order history reporting while controlling the active file size.    

General Program Operation

You first may be  warned that this program requires a large amount of disk space.  Next is a warning that the program may take a long time to run and running after hours when other users do not need access to the work order files is suggested.  Finally you are given a choice to archive active work orders or restore archived work orders to the active file.

Next, enter a range of Work Orders, Actual Finish Dates, Job Number, Customer Code, Item Number and indicate whether closed and/or canceled work orders within the ranges specified are to be archived.   You can get an Archive Report listing the work orders archived and an Exception Report listing any work order unable to be archived (probably because another user had the record open).   Press F10 or click Archive to begin processing.

While archiving the work orders removes the data from the active files, the disk space is not recovered until the work order files involved are reindexed using UT-C  Re-Index File.  For a list of affected files, see Archiving or Purging Old Data