AM-G  Consolidate Financials

Purpose of Program

A single copy of the system software can be used to handle multiple companies.  See Using Multiple Companies for more information.

If you are using multiple companies, it is assumed that the financial data of the multiple companies is maintained independently.  However, there are cases when you might need a financial statement that reflects summary figures relative to several companies.  For example, if you own two related enterprises and want to keep the financial information separate, you may still want to see an income statement that incorporates the financial performance of both companies.  This program allows you to consolidate company information for this purpose.

This consolidation requires that the chart of accounts structure for the two accounts be similar.  One company may have additional accounts or departments; however, an account number must not be used as an asset account in one company and a liability account in another.  All companies must also use the same base currency.  The Multi-Currency capability does not apply to consolidated financial statements.

Both standard financial statements available through GL-F  Print Financial Statements and custom financial statements can be used for the consolidated financial report.  Custom financial statements are developed using AM-I  Format Custom Financial Statements and printed through GL-N  Print Custom Statements.

NOTE: This operation does not merge financial information for any function other than producing a report external to these companies.  The financial information in each company will not be affected by running this program.

Field Descriptions

Consolidation Name

Multiple sets of companies can be stored with different consolidation names.

Last Consolidation was on

This field reflects the last date this program was used to consolidate the selected set of  multiple company information.

Company Code

Displays the codes of the companies that you can use for the consolidation process.

Include

The field where you can mark the companies that you wish to consolidate.

General Program Operation

Enter a Consolidation name (either lookup an existing one or create a new one).    Highlight the companies you want to include and press Enter, an asterisk will designate that they are selected for inclusion.  Pressing Enter while highlighting a selected company will deselect it.  Once you have selected all the companies you ant included, click Save Consolidation Companies and confirm that the entries are correct.  The program will then create an independent chart of accounts file with the consolidated account totals, which you can find in your DBAMFG or EVOERP subdirectory with a .B   company code extension.  After this procedure is completed, you can go to GL-F  Print Financial Statements or GL-N  Print Custom Statements and answer "yes" to the prompt for printing the consolidated financial information.