PO-I-F  Print Received not Invoiced

Purpose of Program

Use this report to get a listing of all purchase orders that have been received, but not yet invoiced through AP-C  Enter Purchase Order Invoices.  This is a control report that should reconcile to your PO's Received not Invoiced GL account.

Be aware that this report does not include items in QC.  Therefore if you are using the report to reconcile to the General Ledger, you should combine its total with that of PO-J-B  Print Inventory in QC.

Multi-Currency Reporting

If you are using multi-currency processing, the PO’s Rec¡¦d not Invoiced for each currency is maintained in source currency.

You can run this report in source currency or in base currency.  Be aware that if you run the report in source currency and include more than one currency on the report, the grand totals will have no meaning.

If you run the report in base currency in order to reconcile the grand total with the total of your General Ledger PO/RNI balances (you will have a PORNI Control account and PORNI Conversion account for each currency), be sure and run the Convert to Base Currency routine in IM-B  Enter Multiple Currencies beforehand so that your source currency PORNI accounts are updated for current exchange rates.

General Program Operation

You can sort by vendor code, purchase order number or item number and enter from/thru ranges of vendor, item numbers, Job numbers, PO numbers, Order Dates, Work Order numbers, Due Dates, Entered By's, Received Date.  To get the total balance as of a prior date, leave all filters blank except received date from 00/00/00 through the as-of date desired.  The report as of a prior date may have two parts.  First, the Purchase Order RNI items are listed with subtotals and a grand total.  Second, any price changes entered in AP-C for items that were uninvoiced on the as-of date but have since been invoiced are listed. The net balance in PO/RNI backs the price changes out of the Purchase Order RNI$ to arrive at a net backdated balance.

 

A PO Line will be included on this report if the Actual Received Date (BKAP.POL.ARD) is less than or equal to the "Through Actual Received Date" entered and either the Invoice Number field (BKAP.POL.INVNM) is empty or, if there is an invoice number, the invoice post date (BKAP.POL.PSTDTE) is after the effective as-of date of the report meaning that as of the report date it had not yet been invoiced.