PR-K  Print/Post Time Cards

Purpose of Program

Use this program to print the entries made in PR-J  Enter Time Cards or transferred from Data Collection and after reviewing them and making any changes, to post the hours to the current payroll file where they can then be processed through PR-B  Enter Pay Info.

The report lists the employee, date, start time, stop time, type, deduct, and total hours, and is sorted by employee and by date within employee.  Grand totals for regular time, overtime, and double time are provided by employee.

General Program Operation

Enter from/thru ranges of employee number, transaction dates, and types (R=regular, O=overtime, D=double time).  If you press <Enter> on the Type field, the program will select all three types.

Finally you are asked post when printing?  We recommend that you first run the report without posting so you can review the entries for mistakes or omissions.  If any changes are to be made, return to PR-J  Enter Time Cards and edit or add entries.

Once the transactions are verified, run the report again, this time  specifying that the report posts while printing.  You may want to print to the screen if your report has not changed.  You can then compare each employee's totals on the report to the totals found in PR-B  Enter Pay Info, and you will see that the report totals for regular, overtime, and double time are now inserted in the corresponding fields in the Enter Pay Info program.  

Transfer from Data Collection

If the Enable Shift Start/Stop default is set to Y in SD-F  Data Collection Defaults you will be prompted to transfer shift information from the Data Collection module.  You will then be able to enter from/thru ranges of Employee number, date and payroll division.  Once the data has transferred, you can print and post to payroll as described above.