SM-J-R Archive Purchase Orders

Purpose of Program

Use this program to remove selected Closed Purchase Orders from the receiver files and transfer the information to historical Purchase Order Archive files.   Purchasing History reports can be run on either active or archived files so you can retain history reporting while controlling the active file size and speeding up reports such as PO-I-F  Print Received not Invoiced.    

General Program Operation

You first may be  warned that this program requires a large amount of disk space.  Next is a warning that the program may take a long time to run and running after hours when other users do not need access to the work order files is suggested.  Finally you are given a choice to archive active purchase orders or restore archived purchase orders to the active file.

Next, enter a range of Purchase Orders, Vendor Code, and Order Date.   While archiving the purchase orders removes the data from the active files, the disk space is not recovered until the files involved are reindexed using UT-C  Re-Index File.  The files affected are BKAPHPO and BKAPHPOL.