AD-C Accounts Payable Defaults

Attach Notes from APA

If you choose to disable the Purchase Order feature to pull customer notes entered in AP-A into sales orders, set to N.  Blank or Y means that the feature is enabled.

Include Beg/End Balance in AP-G

If this is set to N then AP-G  Print Pro Forma Check Register will only list the checks to be paid and not the checking account beginning and ending balances.

Remove Frgt & Tax from Discount (Y/N)

If this is Y then the calculated terms discount in AP-E  Print Vouchers/Invoices Due by Date and AP-H  Print Checks will exclude the freight and tax for invoices entered using AP-C  Enter Purchase Order Invoices

Default Search Key in AP-A Opening List

This controls the sort order of vendors on the AP-A  Enter Vendors opening list screen.  Click Lookup and choose the desired index.

Print report for more than 13 invoices per check?

If set to Y, then AP-H  Print Checks will not void checks to list invoices when there are more than 13 invoices per check, but will print a report listing the invoices at the end of the check run.

Use Inv Date as Post Date in AP-B

If this is Y, then AP-B  Enter Vouchers will pull the Invoice Date into the field for the suggested GL Post Date.  If N or blank, today's date will be suggested.

Print Check in English/Spanish (E/S)

If this is E or blank, the text of the check amount will print in English.  If S then it will print in Spanish.

Use Job or Customer Code in AP-B (J/C)

J means that AP-B  Enter Vouchers can associate a voucher with a Job Number as entered in SM-P-F Enter Jobs.  C means that vouchers can be associated with Customers.

Use Open Period Start Date in AR-C

Enter Y if you want AP-B  Enter Vouchers to use the Accounting Open Period Start date rather than the overall Open Period Start Date.

Aging Periods (Periods 1-5)

You can establish up to five different aging periods, used when printing aging reports through AP-I  Print Aging.  Defining these aging periods will allow you to view, sort, and print out invoices/vouchers that are over 30 days old, etc.  The first aging period should always be set to 0 days in order to include all vendor invoices.  These defaults can be changed on-the-fly when printing aging reports.