PO-J-C  Enter Inspection Buyoffs

Purpose of Program

Use this program to transfer items from QC inspection to inventory or work-in-process or to reject defective items and return them to the vendor.

A receipt traveler, printed in PO-J-A  Print Receipt Travelers, is used as the controlling document for recording accepted and rejected quantities.  Inspection buyoffs are entered against the receipt traveler's receiver number.  Historical receiving and inspection buyoff information is maintained in the receipt traveler file and the QC Transaction file.

General Program Operation

Enter the receiver number or lookup open receivers by pressing the F2 key (or clicking on the Lookup button).  You can also print PO-J-B  Print Inventory in QC to get a listing of items that have not yet been transferred to inventory.  After entering the receiver number, the following fields are automatically displayed for reference: vendor code and name, PO number, packing slip number, PO line number, item number and description, receiver line quantity, line quantity previously bought off (transferred) or rejected (returned to vendor), the work order and sequence number, the estimated receipt date and the actual receipt date.

The cursor advances to Employee field.  Enter the Employee number from SM-G Enter Employees for the inspector recording the buyoff (optional).  Next, in the Accepted field enter the quantity of good parts to be transferred to inventory or work-in-process.  Enter rejected parts to be returned to the vendor or scrapped in the Rejected field with an appropriate Scrap Code.  Any marginal parts which are acceptable or require minor rework can be entered in the Use As Is field with an appropriate QC code to document the discrepancy.  These parts will also be transferred to inventory or work-in-process with the Accepted parts but it gives you an opportunity to document less than perfect vendor performance.

The Buyoff Date defaults to today's date; it may be overridden.  You are then asked if you wish to save the record.  If no, you will be returned to the Buyoff Qty field where you can re-enter your transaction.  If yes, the program will begin processing.

Parts processed as Rejected are placed back on the PO against the line originally received as the assumption is that they will be returned to the vendor for replacement.

Parts rejected back to the vendor are posted to the Inventory transaction file as a Q type transaction with a negative quantity.  Parts accepted are posted as a positive P type transaction and an offsetting negative Q type so the dollar value of the transaction isn't posted twice and double counted in IN-N-A  Print Month End Inventory Costing